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Pickup Entry

When a call comes in from a shipper for a pickup, the information may be recorded by anyone on the network.  Data is pulled from the customer file and includes such items as open close and usual ready times along with any special notes or information. It is desirable to record piece count and weight along with destination if possible as this greatly assists in planning for the next day's deliveries. A call can generate a quote that can be automatically converted to a freight bill.  All calls immediately appear on the dispatcher's screen as soon as they are saved.

Dispatch Screen

Delivery Screen

As pickups are assigned to drivers, the dispatch screen is updated and the inbound freight manifest will reflect the changes. No more missed pickups due to lost scraps of paper. Pickups may be easily reassigned to other routes (drivers) as the need arises.  The dispatcher(s) can "Hot Key" directly to the call, route or shipper's file while assigning new pickups to a driver. All pickups are assigned using drag and drop technology as well as function keys. Pickup sequence may be changed at will. One route, an Area or the entire fleet can be displayed on one or multiple screens.  Pickups may be arranged by route, shipper location or time.

Freight Bill Entry

The freight bill provides much of the information for the analysis of customer trends  and company service. Data from customer, driver, route and revenue center files are used to create a document that reflects charges and services that can be generated automatically from tariffs or customer specific rates.  Accounts receivable and interline accounts are updated automatically and revenue credit is recorded for a number of important data centers including drivers, routes and revenue centers. The system easily rates multi-class shipments when used in conjunction with MFZR our rating and tariff design system. We provide two formats for freight bill entry.  A single screen pictured here or a two screen version for systems with lower display resolution. Completed bills may be previewed, printed or sent to a file for printing at a later time or for sending by E-mail to customers.

Printing Freight Bills

We provide two formats for printing freight bills. Print two or one per page using plain paper or preprinted forms.

 When a freight bill is updated (posted) all financial information is recorded in the appropriate data tables along with detailed general ledger information. Any freight bill that has been updated may be adjusted or even voided and corrected if necessary and then updated again.

Manifests

Statements

Cash Application

Adjustments

Customer Balances

Customer History

Customer AR/Payable

FB Inquiry

GL Inquiry

.Shipping manifests and delivery manifests which aid in effective dispatch and customer service are produced automatically by the system in minutes. Other manifests include: Inbound freight, planning, COD, appointment and undelivered freight manifests.

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Summary statements, and aging statements can produce a marked decrease in delinquent accounts receivables, which in turn means an  increase in cash flow. Billing copies of statemented bills may be automatically printed for inclusion with the statement.

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Applying payment to invoices may be done efficiently by individual pro number, statement or by entire balance.  This is true for application of interline payable amounts as well as receivables

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Freight bills, credit memos, finance charges and unpadded cash may be easily adjusted. All changes can be previewed before applying them. The system handles revenue and payable adjustments along with "charge backs"

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Customer balances, general information, shipping history, freight bill detail and transactions are provided on a single screen. In addition, customer profile information, commodities, rates and contact information are here too. Record unlimited notes for each customer.

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View "online" aging of both receivables and payables.

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Provides detailed Freight bill inquiry. "Drill down" to transactions, history, imaging (if installed). Print a freight bill directly from this screen.

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Provides detailed General Ledger Inquiry and reporting.  GL transactions may be exported to third party accounting applications if desired.

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